Creating the Perfect Wedding Guest List: How to Determine the Right Number of Invites

Planning your wedding guest list can be a challenging task, especially in a beautiful state like Colorado where venues may have specific capacity limits.

Colorado’s breathtaking venues range from intimate cabins to grand ballrooms. When deciding on guest count, consider your venue’s capacity, budget, and guest experience. Micro weddings (under 50 guests) are trending, especially for mountain elopements, while larger weddings (100-200 guests) work well in urban venues. Remember, fewer guests mean more budget per person for food, drinks, and entertainment.

Here are some essential tips to help you invite the right number of guests:

1. Determine Your Budget

Your budget will significantly influence the number of guests you can invite. Consider the following:

• Cost per head for catering

• Venue rental fees

• Additional expenses (e.g., invitations, wedding party gifts)

  
  

2. Choose Your Venue Wisely

Colorado offers a range of stunning venues, from mountain lodges to urban spaces. When selecting a venue, keep in mind:

• The maximum capacity of the venue

• The layout and flow of the space

• Accessibility for guests

  
  

3. Prioritize Your Guest List

Create a list of potential guests and categorize them:

• Essential guests (close family and friends)

• Important guests (extended family, close colleagues)

• Optional guests (acquaintances, distant relatives)

This will help you make decisions if you need to trim the list later.

4. Consider the Season

Colorado's seasons can affect guest attendance. Think about:

• Weather conditions (especially in winter)

• Holiday seasons and local events

• Travel considerations for out-of-town guests

5. Send Out Save-the-Dates Early

If you're inviting a large number of guests, consider sending save-the-dates to help them plan ahead and be sure to create a wedding website with all the details listed. This is especially useful for:

• Destination weddings

• Weddings during peak tourist seasons

• Larger weddings with multiple venues

6. Be Mindful of Plus-Ones

Decide whether to offer plus-ones to guests. Consider:

• How it affects your overall guest count

• Whether the guest is in a serious relationship

• Your budget constraints

7. Communicate Clearly

Make sure to communicate your expectations clearly in invitations. Include:

• RSVP details

• Any restrictions on plus-ones

• Dress code and other important information

8. Stay Flexible

Be prepared for changes in your guest list due to unforeseen circumstances. Having a flexible mindset will help you manage any last-minute adjustments.

9. Trust Your Instincts

Ultimately, your wedding is a reflection of you and your partner. Trust your instincts when it comes to who you want to celebrate with, regardless of numbers.

By following these tips, you can create a thoughtful guest list that reflects your vision for your wedding day in Colorado.

Want help finalizing your guest list? Let’s talk!